After convinced about the benefits, if a company wants to install software, it is need to search for a good Electronic Document Management Software. There are a lot of software are available in the market. Different companies make different software with special features to fulfill the requirements of different companies. However, some features make software a good one.
Here the features of a good Electronic Document Management Software —
• A good EDMS have to maintain a warehouse for the electronic documents.
• It must have a searching option for searching the documents.
• It must have the ability to incorporate with other software that used by the company for other purposes.
• It must have the ability to put all the documents into a defined workflow.
• It must use four Ws (Who, What, Where, When) to supply audit data.
• It must have to comply with regulatory requirements such as retention, backup, security etc.
• It must have use logical archive and physical archive for document and information storage.
• It must have a workflow management to automate the flow of documents and information in the work process.
• It must have to contain technological solutions for electronic capture, indexing and permanent storing of formatted output data (printed pages) in electronic format.
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